The records OCM can ask for, and how long to keep them

By Sam Devine · October 27, 2026

Minnesota's Office of Cannabis Management can ask to see your records. The rules spell out which records you must keep, for how long, and how quickly you must produce them. Here is that list in plain English, with the rule behind each one.

You have 24 hours

When the office asks for a record, the clock is short.

Records spread across inboxes, binders and shared drives are hard to pull together in a day. Keeping them in one place, in one format, is what the rule is asking for.

Financial records: this year and the three before it

You must keep accurate financial records, prepared under generally accepted accounting principles, for the current fiscal year and the previous three. If your business is younger than that, keep them for as long as you have been licensed. The rule names what counts:

• cash logs
• sale records
• inventory purchases
• invoices
• receipts
• deposit slips
• canceled checks
• employee compensation records
• security records
• vendor and business-to-business contact information

Minn. R. 9810.1100, subp. 3(A)

Tax records: ten years

Tax records must be available for the previous ten fiscal years, or for every tax year you have been licensed if that is fewer. (Minn. R. 9810.1100, subp. 3(A)(1)(b))

Three calendar years: training, security and operations

These must be kept for three calendar years (Minn. R. 9810.1100, subp. 3(B)(1)):

• worker and volunteer training records
• your security plan
• security testing and maintenance records
• your cultivation plan and cultivation records, if you cultivate
• standard operating procedures and verification records for manufacturing, if you manufacture
• sanitation procedures and records
• equipment maintenance procedures and records
• storage procedures and records

Inventory: accurate at the end of every day

Your inventory in the state's tracking system must be updated and accurate at the end of each business day, and your inventory records must be available to the office when it asks. You also need a written procedure and schedule for checking that your inventory is accurate. (Minn. R. 9810.1302, subp. 6 and 6(B))

Before you are licensed: fire and building code proof

Since August 1, 2026, the Office of Cannabis Management can deny final authorization if you cannot show that your location complies with local zoning, the State Fire Code, and the State Building Code (2026 Minn. Laws ch. 123, sec. 18, amending Minn. Stat. 342.14, subd. 6). Ask your local building and fire code officials for written proof well before your inspection.

How Tofte helps

In Tofte, your procedures, training records, certificates and duty logs live in one record. Every export carries a stamp that proves the copy has not changed, and one inspection packet gathers what an inspector normally asks for, so a 24-hour request is a few clicks instead of a lost weekend.

This guide is a plain-English summary of Minnesota rules as of October 27, 2026. It is not legal advice. Rules change, so check the current text at the links below.

Sources

• Minn. R. 9810.1100, General Operations
• Minn. R. 9810.1302, Track and Trace; Inventory and Tracking Requirements
• 2026 Minn. Laws ch. 123